Promptea
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AI prompt templates for business: planning, reports, and customer support

Ready-to-use AI prompt templates for common business workflows — from project planning and status reports to customer support scripts and decision memos.

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Why generic business prompts fail
  • They omit stakeholder context: the model doesn't know who reads this or what they care about.
  • No format or length constraint: business docs need consistent structure, not creative flair.
  • Missing decision criteria: 'help me decide' without criteria produces balanced-but-useless analysis.
  • No tone guidance: the right tone for a board memo differs from a team standup update.
  • Scope creep: without a clear boundary, the model adds sections nobody asked for.
Business prompt parameters that work
  • Audience + their goal: 'For the CFO, who needs to decide whether to approve budget.'
  • Hard format: specify exactly the sections, their order, and word limits per section.
  • Decision criteria: list what makes an option better or worse before asking for a recommendation.
  • Tone: 'formal and precise' / 'short and direct for async team reading' / 'reassuring but honest'.
  • What to omit: 'Do not include background I already know. Focus on [specific gap].'
Templates
Project status report
Write a project status report.

Audience: [team / manager / executive — pick one]
Project: [name and one-line description]
Reporting period: [e.g. Week of July 7]

Sections (use exactly these, in order):
1. Status: [On track / At risk / Blocked] — 1 sentence why.
2. Completed this period: 3 bullets max.
3. In progress: 3 bullets max, each with % done if known.
4. Blockers: [list or 'None'] — for each blocker: what it is, who owns removing it.
5. Next period goals: 3 bullets max.

Constraints:
- Total: <= 200 words.
- No passive voice.
- If data is missing, write '[TBD]' — do not fill in with estimates unless told to.
Opens on home with the prompt prefilled.
Open in Promptea
Decision memo with criteria
Write a decision memo.

Decision to make: [describe what needs to be decided]
Audience: [who will read and decide]
Options being considered:
- Option A: [brief description]
- Option B: [brief description]
Decision criteria (most important first):
1. [criterion 1]
2. [criterion 2]
3. [criterion 3]

Output format:
1. One-line recommendation (most important first).
2. Why this option scores better on the top criteria.
3. The main risk of this choice and how to mitigate it.
4. What we'd need to change our minds (trigger condition).

Constraints: <= 250 words. No hedging on the recommendation — be direct.
Opens on home with the prompt prefilled.
Open in Promptea
FAQ
Can I use these templates with any AI model?
Yes. The structure works across GPT, Claude, Gemini, and Grok. For sensitive or confidential business content, check your organization's AI usage policy before pasting internal data into any model.
The model keeps adding sections I didn't ask for. How do I stop it?
Add an explicit closing instruction: 'Return ONLY the sections listed above, in that order. Do not add an introduction, conclusion, or any section not listed.' Listing what to exclude is often more effective than just listing what to include.